IT

REMOTE WORK PROTOCOLS (EFFECTIVE IMMEDIATELY)

3.19.20

 

COLORADO
Considering the most recent news and announcements from the Tri-County Health department, Tri-County Health has issued a mandatory Stay at Home order effective on April 6, 2020 and expiring at 11:59 p.m. MST on April 26, 2020 (originally, the order was through April 12, 2020), unless TCHD determines it is in the interest of public health for this Order to be extended, rescinded, superseded, or amended.  This means Weifield employees could return to work on Monday, April 27, 2020.

EFFECTIVE IMMEDIATELY FOR ALL EMPLOYEES WHO ARE ABLE:  Therefore, all Centennial office and warehouse employees who can perform their jobs remotely, should work from home through at least April 26, 2020 (originally, the order was through April 12, 2020).

TEXAS
Effective March 24, 2020 at 5 p.m., Austin has been ordered to shelter-in-place until April 30, 2020 and all employees who are able to work remotely are encouraged to do so.

What This Means to Weifield Employees:

  • For those who can work remotely – we expect you to do so, until further notice.  Please discuss with your supervisor to understand expectations.
  • For those who can’t work remotely (e.g., Field, Prefab/warehouse)  –  You should come to the project site or office as directed by your supervisor
  • Centennial Office Employees Only: Only those employees deemed essential to support the field and essential business functions (e.g., Prefab, Warehouse, Payroll, check processing and certain CM’s/PM’s with manager approval) may work in the office or warehouse until April 17th. For those of you that will be working in the office – you may only work in your assigned work area (e.g., if your primary work area is in the 6950 S. Jordan building – you may NOT access the neighboring 7000 S. Jordan work building at any time or for any reason and vice versa).  Please follow these guidelines so we do not have any opportunities to cross contaminate the buildings.
  • If we have a suspected COVID-19 exposure within an office and have notified employees of a 72-hour closure for cleaning, you may not access the affected building at any time or for any reason until such time you are notified the office is reopening

Remote Work IT Instructions:

  • Microsoft Teams [Updated 3.26.20]: We have included instructions on how to use the chat and conferencing functionality in Microsoft Teams, at the document link, below [scroll down to the bottom of this communication — double-click on the ‘Microsoft Teams Instructions’ link to download/view]
  • Laptop/Power Cord:  Please remember to take your laptop AND power cord home as you will need both to work effectively (check with your manager on any other specific equipment needs to work remotely)
  • VPN Access/Other Access:  Weifield has secured additional VPN licenses to accommodate the most people possible utilizing VPN while working remotely. However, there are only a certain amount of licenses available at any given time, so please utilize VPN sparingly – getting onto VPN to access/download only the files you need, and then disconnecting from VPN when performing other work tasks not involving the server. This step will ensure all have the access they need to continue operations, remotely.
  • Additional IT Needs: For any and all additional IT needs – funnel those requests through your manager and utilize existing capabilities as much as possible (e.g., use Microsoft Teams instead of purchasing additional Zoom licenses). Only items needed for the business to stay operational will be approved.

VPN Instruction Document – For instructions on how to set up VPN remotely, please scroll to the PDF attachment below for full details.

Please note you can also utilize OWA access at the following URL:  https://remote.weifieldgroup.com/owa/auth

For any other IT issues or VPN connection issues, please engage IT through the IT Support email address at support@weifieldgroup.com.

New ‘Work-from-Home Tips’ from MINES and Associates – Please see the newly-added Work-from-Home tips in the document link section, below.